Information on the Council’s Procurement function
Public Procurement can be defined as the acquisition, whether under formal contract or not, of works, supplies and services by public bodies. It ranges from the purchase of routine supplies or services to formal tendering and placing contracts for large infrastructural projects.
Fingal County Council is bound by EU Directives, Legislation and Government Policy in its procurement function. Contract Value thresholds determine which particular procedures are followed. Further information and current thresholds can be found on the EU public procurement website http://simap.ted.europa.eu/.
The EU Directives impose legal obligations on public bodies to use objective tendering procedures. Contracts with estimated values above the thresholds set out in the Directives must be advertised in the Official Journal of the European Union (OJEU). Directive 2014/24/EU applies to the procurement procedures of public sector bodies including local authorities.
In accordance with Government policy, all contracts above €25,000 (excluding VAT) for supplies and services and above €50,000 (excluding VAT) for works must be advertised as part of a formal tendering process. The national public procurement website www.etenders.gov.ie is a central facility for all public sector contracting authorities to advertise procurement opportunities including those above the EU thresholds.
The Office of Government Procurement (OGP) is an office within the Department of Public Expenditure & Reform. It has been tasked with centralising public sector procurement arrangements for common supplies and services. For more information, please visit www.ogp.gov.ie
Procurement in Fingal County Council
Procurement in Fingal County Council is largely a devolved function, where individual departments are responsible for ensuring their sourcing requirements are met while operating to best procurement practice and compliance with relevant legislative, regulatory and policy requirements. The Procurement Unit has a co-ordinating role in ensuring that there is an organisational focus on good practice in purchasing and that procedures are in place to achieve value for money and to ensure high standards of openness, transparency and compliance with all relevant public procurement guidelines and legislation.
All staff or agents on their behalf who are undertaking procurement activities are required to ensure that their activities are conducted in a manner that is compliant with Public Procurement requirements, the Council’s Procurement Policy click here: Corporate Procurement Policy, Corporate Procurement Plan and Procurement Procedures Manual.
The Fingal County Council Corporate Procurement Plan 2016 – 2018 sets out the strategic, organisational and operational objectives, which are necessary in achieving a more focused value for money approach to procurement. The Plan contains a series of actions which will be implemented over its lifetime in areas such as procurement governance, processes, planning, monitoring, organisational capacity and stakeholder management. To view the Corporate Procurement Plan click here: Corporate Procurement Plan
All employees involved in procurement activity are bound to act in accordance with the Local Government Act 2001 and the Code of Conduct for Employees. Members of a tender evaluation team are required to sign Declarations of Confidentiality and Conflict of Interest prior to the tender evaluation process commencing.
The Councils procurement procedures require that all existing contracts are monitored to ensure supplier performance and their conformity with the specification of requirements and tender submission. Performance reviews are conducted on a periodical basis.
Below are a list of contracts awarded by Fingal County Council with value in excess fo €25,000.
For additional information in respect of procurement, please contact us:
By email: [email protected]